Events With Elegance

Let’s be real — planning a wedding can feel like a giant puzzle where every piece has to fit just right. From picking the perfect venue to choosing the best floral arrangements, it’s easy to get overwhelmed. But don’t worry — that’s exactly why you need a wedding coordinator! They’re your guiding star, helping you bring your dream day to life with style and ease.

But before you hire one, you’ll want to make sure they’re the right one. Every coordinator has their own approach, and you want to find someone who’s a perfect fit for your vision, style, and personality. So, how do you choose the best partner for your big day? It’s all about asking the right questions. Here’s a fun list of things to ask before you say “I do” to a wedding coordinator.

1. How Long Have You Been in the Biz?

Experience counts — but don’t just look for years on paper. Ask your potential coordinator about the kinds of weddings they’ve worked on. Have they done intimate backyard ceremonies? Or are they more experienced with grand ballroom affairs? You want someone who’s comfortable with your vibe and knows how to roll with the punches when unexpected things pop up (because, spoiler alert… they will).

What to ask:

• How long have you been a wedding coordinator?
• What types of weddings do you usually handle?
• Any experience with weddings similar to mine?

2. What Exactly Is Included in Your Services?

Wedding coordinators offer all sorts of packages. Some offer full-on planning, from start to finish, while others focus solely on the big day itself. So, be crystal clear about what you’re getting before you sign any contracts. Are they just handling logistics, or are they also designing the look and feel of your day? Will they be the ones dealing with vendors, or do you have to manage that?

What to ask:

• What services do you provide as part of your package?
• Are you offering full-service planning or just day-of coordination?
• Will you help with design and decor, or should I find someone else for that?

3. How Do You Help with Budgeting and Vendor Selection?

Sticking to a budget can be tough, but a great wedding coordinator will help you make smart financial decisions without compromising on your dream day. Ask how they assist with budgeting, and whether they have vendor recommendations or are willing to work with the ones you’ve already found.

What to ask:

• Will you help create and stick to a budget?
• Do you have a list of preferred vendors, or can I bring my own?
• How do you handle vendor contracts and negotiations?

4. How Do You Keep Everything on Track During the Wedding Day?

On the wedding day, you don’t want to be worrying about whether the caterer is on time or if the ceremony is running behind. You need someone who can handle all the logistics and keep everything running smoothly. Ask how they’ll manage the timeline and ensure that everything goes according to plan.

What to ask:

• How do you manage the wedding day timeline?
• Will you coordinate with all my vendors to keep everything on track?
• How do you handle last-minute changes or hiccups?

5. How Do You Personalize the Wedding Planning Experience?

Your wedding is all about you and your partner — so you want a coordinator who’s excited to help bring your unique vision to life. It’s important to ask how they’ll incorporate your personality and preferences into the planning process, from the smallest details to the overall vibe of the day.

What to ask:

• How do you personalize the wedding planning experience for each couple?
• Will you help me incorporate unique elements into the ceremony or reception?
• How do you handle couples who have a specific vision or unusual request?

Your wedding day should be full of joy, not stress — and a great wedding coordinator will help make that happen. By asking these five key questions, you’ll be able to find someone who’s the perfect fit for your style, budget, and big day vision.

So take a deep breath, ask these questions, and trust your instincts. With the right coordinator, you’ll be able to relax and enjoy the process, knowing everything will come together beautifully when the big day arrives.

Happy planning!!